HNF Privacy Policy

We are the HIGHGATE Neighbourhood Forum (HNF), set up under the Localism Act 2011 to draw up a Neighbourhood Plan for the Highgate area.  We highly value your interest in and contribution to our work.  If you have attended a HNF event, filled out a contact sheet, asked to receive news letters or submitted comments through our website, we may hold certain types of information about you.  This Privacy Policy gives you information about when, why and how we collect and use your data and how we keep it secure.  You can also change the information we hold, such as your preference for how we contact you.

What information we collect

The information we collect may include your prefix (Mr, Mrs, Ms, Dr, etc), name, email address, street address and, in limited cases, photographs.

In addition, if you follow us on Facebook, Twitter, or other social media, then you may be allowing us access to information from your accounts on those services.  To manage what information might be accessible to us you can adjust your settings and privacy policies on each platform.

How we use your information

We collect the information described above to help us keep you up to date with the development of the Neighbourhood Plan and the activities of the HNF.  We use the information to:

  • communicate with you about the activities of the HNF;
  • seek participation in the activities of the Neighbourhood Forum;
  • advise you about meetings and other events;
  • provide information about or invite engagement about particular developments in the Highgate Neighbourhood Area or surrounding areas;

Third parties

We may share your data with organisations that provide services to us.  In particular, we share your data with MailChimp, which manages our email contact list.  The organisations that provide these services to us meet high data security standards and will not use your data for anything other than the clear purpose of the service they are providing.  As MailChimp operates from the United States, your data may be transferred to, stored, or processed in the United States; MailChimp participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework for safe transfers of data to and from the United States.

Other than as set out above, we will not share your information with third parties without your consent.

We are not responsible for the privacy protocols of other websites, even if you access them via links from our website or communications.  We strongly suggest that you check the policy of each website you visit.

Storing and protecting your information

We are committed to protecting the personal information you share with us.  We take reasonable and appropriate measures to ensure your information is protected from unauthorised access and improper use.

Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure.  As a result, while we strive to protect your personal information, you acknowledge that there are security and privacy limitations of the Internet which are beyond our control.

 We will keep your information only for as long as is reasonable, viewed in the context of the ongoing process to develop the Neighbourhood Plan and achieve its adoption.

Changing your preferences

You can change the information we hold and can change your preferences about how, when and whether we contact you, including asking to be taken off our mailing list.  You can change your preferences at any time by contacting us at or clicking on the unsubscribe button on any communication from us.


We do not intend to collect or knowingly collect information from children. We do not target children with our services.

Cookies and other technologies we use

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
  • Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as or For more information about cookies, visit

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Changes to this Privacy Policy

We reserve the right to make change to this Privacy Policy.
Last modification was made 17/May/2018

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